WMAC College Tutoring Program

Introduction

A college student who is experiencing difficulties in a course should first talk with his/her college professor about what study resources are available for that course within the department. College students are expected to take advantage of any group study sessions and all other courserelated resources available through the academic department prior to requesting a tutor. The College Tutoring Program is an academic support system. In general, specified hours of tutoring per week will be provided at the request of the professor. Tutors for all academic departments is coordinated through the Student Services Office. Each professor (who has requested tutoring for a student) is asked to maintain contact with the Tutors for their students so that clear direction for content of the tutoring can be communicated on a regular basis. As appropriate, departments are encouraged to also offer group study sessions for courses that have experienced high demand for tutoring.

Requesting a Tutor

With the professor’s recommendation, Tutors are available for a variety of courses. To formally request a tutor, the student needs the professor’s signature on the Request for a Tutor form, available on the WMA website or from CPT Kerrie Myers at the Student Services Office. All completed forms for tutoring should be returned promptly with a professor’s signature to the Student Services Office. Priority is given to students who return the form first, due to the demand.

Becoming a Tutor

College students interested in becoming a Tutor must be prequalified and recommended by a professor of the course (or appropriate academic department chair) and will have successfully completed courses in the subject matter. Grades and references may be checked prior to having a student become a Tutor. Tutors for all subjects will be selected and trained by the Student Services or the WMAC College Tutoring Program Advisor at the beginning of each semester. Tutors are usually limited to accepting no more than four students, at one time, for tutoring in a given semester. Effective tutors are welcomed and encouraged to return as tutors for additional semesters.

Additional Remarks

To ensure accountability and to develop a more efficient and effective Tutoring Program, a Tutoring Session Report Form is required to be completed and signed by both the tutor and the tutee for each tutoring session. Feedback for sessions will be provided as instructed by the professor of the course.

The Student Services Office and the Program welcome faculty suggestions that will help make the program more effective for professors, Tutors and the students who participate in this program. For any additional information about the College Tutoring Program, please contact CPT Kerri Myers at kmyers@wma.edu or CPT Denise Wallace at dwallace@wma.edu.

Guidelines

  1. Conduct: The tutor-tutee relationship is a professional, working relationship. A friendly and comfortable rapport can make the learning experiences more effective, but socializing should be kept to a minimum during tutoring appointments. Tutors and tutees should maintain a respectful relationship. Sexual, racial, cultural and/or physical harassment by either party will not be tolerated.
  2. Scheduling and canceling sessions: You and your tutee will arrange a schedule based on need. If a session must be cancelled, tutors and tutees should provide at least 24 hours’ notice to each other. Tutors are instructed to wait only 15 minutes when tutees fail to show up for a scheduled session; tutees should do the same. If sessions are missed more than three consecutive times or a tutee does not respond to a tutor’s contact within two weeks of the pairing being made, the tutoring service is no longer considered necessary and will be cancelled. All missed appointments will be documented and returned to the Student Services Office or the Tutor Program Advisor.
  3. Role of the tutor: After the initial meeting with the tutee, the tutor is to contact the tutee’s instructor to discuss ways to help the tutee, however the role of the tutor is not to interact with an instructor on the tutee’s behalf. It is not appropriate for a tutee to call upon a tutor on a regular basis to answer quick questions outside regular scheduled meetings.
  4. Tutoring venues: Tutoring should be conducted in a safe, public area on campus. If the tutoring is taking place during the scheduled hours for the Academic Assistance (AA) period, the tutoring session will be held in the basement or in the computer lab, located on the main floor, of Groendyke. Other people should be in the general vicinity. If the tutoring is taking place during the day, the tutoring session should be held in an academic building, the library, computer lab, student lounge or the Quartermasters. Inappropriate locations include private residences, licensed establishments and classrooms with the door closed.
  5. Academic integrity and plagiarism: Where any works of the tutee are subsumed in whole or in part by the thoughts of the tutor, both parties are subject to an allegation of plagiarism. Tutors and tutees are often surprised by the range of activities officially considered plagiarism.

Responsibilities

We do…

  • explain concepts that students have difficulty understanding.
  • use alternate methods and examples to explain content and help students understand.
  • help students identify patterns in their speaking and writing.
  • share successful study strategies based on experience and training.
  • believe a student’s work should reflect his or her own ability—not ours.
  • give positive reinforcement – help students become more confident in their own abilities.
  • keep careful records of each student-tutor contact.
  • honor the confidentiality of the tutor-student relationship.
  • help students become more independent as they go along.

We do not…

  • do assignments for students.
  • simply “edit” a student’s work (vs. helping them to see areas of improvement).
  • assist in take-home exams.
  • grade assignments or discuss assigned grades.
  • attempt to judge the acceptability of work from the instructor’s point of view.
  • comment on an instructor’s grading policy, teaching style, or personality.
  • discuss a student’s achievements or abilities with faculty or other students.

Tutoring Session Report (PDF)
Time Availability Sheet (PDF)

Responsibilities

  1. Attend class, take notes, and do (or attempt to do) assigned work. Remember, your instructor is your primary source of information. Your tutor can help you review and clarify trouble spots, but your tutor cannot fill in for your missed classes.
  2. Talk to your instructor about different things you can work on with your tutor to be more successful in class.
  3. Be prepared. You should have questions ready and reading assignments completed. Your tutor is willing to help, but you must be willing to try.
  4. Do your own work. The tutor is there to instruct, direct and advise you. However, the tutor will NOT do your work for you.
  5. Attend your tutoring sessions. The tutor cannot help you if you don’t show up. Have a positive attitude. Approach each session with the objective of learning as much as possible. It is your responsibility to notify your tutor EARLY (24 hours prior or earlier) by WMA email only, if you cannot make an appointment. Never contact your tutor by phone, text message or personal email.
  6. Be on time. You need to be one time so you can get as much accomplished during your assigned time as possible. If you are going to be late, it is your responsibility to notify the tutor.
  7. Keep your instructor informed. Make sure that you speak with your instructor about your tutoring sessions. Tell them the things that you have learned, this will show them that you are making an effort to understand the material.
  8. Complete the “Tutoring Session Report Form”. The tutor will have this form with him/her prior to your session. You will need to make sure that this form is filled out and signed after every session. The tutor will be responsible for turning it in to Student Services.

Request a Tutor Form (PDF)
Request a Tutor Contract (PDF)
PreTutoring Intake Form (PDF)
Time Availability Sheet (PDF)

Guidelines

Study Resources: A college student who is experiencing difficulties in a course should first talk with his/her college professor about what study resources are available for that course within the department.  College students are expected to take advantage of any group study sessions and all other course-related resources available through the academic department prior to requesting a tutor.  As appropriate, departments are encouraged to also offer group study sessions for courses that have experienced high demand for tutoring.
The Program: The College Tutoring Program is an academic support system.  In general, specified hours of tutoring per week will be provided at the request of the professor.
Requesting a Tutor: With the professor’s recommendation, tutors are available for a variety of courses.  To formally request a tutor, the student needs the professor’s signature on the Request for a Tutor form, available on the WMA website or from CPT Kerrie Myers at the Student Services Office.
All completed forms for tutoring should be returned promptly with a professor’s signature to the Student Services Office.  Priority is given to students who return the form first, due to the demand.
Coordinating with Tutor:Each professor (who has requested tutoring for a student) is asked to maintain contact with the tutors for their students so that clear direction for content of the tutoring can be communicated on a regular basis.
If you have additional material (worksheets, flash cards, old pop quizzes, etc.) that may prove beneficial for the tutor to use with your student(s), please feel free to share that with the tutor.
Feedback for sessions will be provided as instructed by the professor of the course.

The Student Services Office and the Program welcome faculty suggestions that will help make the program more effective for professors, tutors and the students who participate in this program. For additional information about the College Tutoring Program, please contact. CPT Kerrie Myers at kmyers@wma.edu or CPT Wallace at dwallace@wma.edu

Faculty Recommendation Form (PDF)